How to Keep a Software License Register

Register of All Licenses

Quarterly Company Stage: Early Traction

Just as you created registers for customer and vendor contracts, Golden Section recommends creating a register of all licenses. This will allow you to easily track who has access to your product system, critical dates, and security credentials.

The goal: Create a register of all product licenses and a process for maintaining the register.

How can Golden Section Assist?

Steps

1. Assign product codes to your product models.
2. Assign the appropriate product codes to your existing licenses.
3. Enter relevant information into the template provided.
   • Security Credentials should be tracked as well. Golden Section recommends organizing and archiving all security credentials that will be used by the client after handover. All logins, keys, and resources associated with each set of credentials should be listed and described.
   • A note on neatness and accuracy: This is not simply an internal reference document. It will be used in the future by potential buyers/investors to analyze the value of your company. You want to keep this document as clean and accurate as possible. You do not want to raise any red flags or give a buyer any opportunity to lower your valuation.
4. Codification: Use the PDCA methodology described in Play: Quality Management Systems and the template provided to create a license register policy. Save this process and register to its own folder. Continue adding to this document and saving licenses as they are executed.